RETENTION GRANT APPLICATION PORTAL

Welcome to the Reno County Childcare Task Force Application System. We are proud to consider strengthening your organization through Retention Grants and Training opportunities. The Retention Grants are competitive grants designed to focus, enhance and/or expand an organization’s existing programs and services; or as an investment in a project which is a critical enhancement to the mission of your childcare organization.  Local training opportunities are to support the need for continuous education for our local providers. ​

QUESTIONS?

Contact info@renocountychildcare.com or call 620-669-9329. 

Learn more about the work of the Reno County Task Force online at www.RenoCountyChildCare.com.

READY TO APPLY?

Starting in 2025, there will be a new application form that DOES NOT require a login. 

Applications will be accepted on the following timeline:​

**Button to apply will not be shown until the grant window is open.

• Q1 2025 Applications (Jan 2025 - Mar 2025) - Application accepted between April 1 to April 30

• Q2 2025 Applications (Apr 2025 - June 2025) - Application accepted between July 1 to July 31

• 2025 Applications (Jul 2025 - Sept 2025) - Application accepted between October 1 to October 31

• Q4 2025 Applications (Oct 2025 - Dec 2025) - Applications accepted between January 1 to January 31, 2026

Tracking and Documentation Requirements

To ensure grant funds are being used as intended, providers must submit a statement with each submission detailing how retention grant funds were used. An annual budget must be submitted during at least one quarter of each year.

We use this information to:

• Inform elected officials, decision-makers, donors, and the community about how these funds have supported providers and why they remain necessary.

• Ensure funds are used appropriately and not for unrelated expenses (e.g., vacations, personal expenses, etc.).

Budget Tracking:

• An annual budget must be submitted during at least one quarter of each year.

• Documents and receipts of expenses submitted for reimbursement must be kept for 5 years.

As the fiscal agent for the Reno County Child Care Task Force (RCCTF), United Way is required by federal law to ensure all funds are used appropriately and to prevent fraud within the system.

Audit measures will include, but are not limited to:

• Additional documentation with each quarterly submission proving enrollment numbers, including child names and contact information.

• Random audits that may include contacting parents to confirm their child’s enrollment.

United Way is actively working to finalize the auditing process and will communicate these procedures to providers as they are determined.

Please Note:

When submitting retention grants, providers acknowledge and agree to these stipulations by clicking the agreement button. These requirements have been clearly communicated as part of the retention grant process.

We recognize that determining exact audit steps has been a challenge due to the lack of administrative consistency across different programs, but our goal remains to ensure compliance while minimizing administrative burden on providers.

FREQUENTLY ASKED QUESTIONS